The Administrative Assistant position is responsible for a variety of daily tasks and activities that
are essential to the smooth operation of the company. This full-time position handles a wide
variety of tasks requiring high attention to detail, accurate data entry, and effective prioritization
and escalation of administrative issues.
Qualifications
- Educational and experience requirements include High school diploma plus a minimum
- of two years of proven office/secretarial or clerical experience.
- Possess computer skills and have a strong working knowledge of the following
- programs: Microsoft Excel, Word, Outlook, & Adobe Acrobat; knowledge of Procore
- Construction software is a plus.
- Must have excellent communication skills, both written and oral.
- Must have strong organizational skills, multitasking capabilities, attention to detail and
- interpersonal skills.
- Knowledge of office routines and business machines.
- Fluency in multiple languages is a plus.
Responsibilities
The Administrative Assistant shall conform to applicable corporate policies & procedures,
uphold ethical standards, and exemplify corporate values. Specific job duties include, but not
limited to:
- Ensure all external & internal communications are handled promptly and in a
- professional manner.
- Maintain filing systems and perform various data entry, processing, copying, and timely
- distribution of project information.
- Organize and ensure completeness and accuracy of project-related and administrative
- materials and documents.
- Prepare various documents as required, e.g., letters, reports, memos, lists, etc. May
- entail producing confidential documents.
- Answer phones; take and forward messages. May answer routine questions and provide
- follow through on routine requests.
- Prioritize work, accordingly, escalate issues as needed, and build working relationships
- with other departments.
- Schedule meetings as requested.
- Prepare and update itineraries, agendas, phone/contact lists, and vacation calendar.
- Coordinate and process general administrative work for signature.
- Responsible for maintaining and ordering sufficient stock of office supplies and other
- materials as required for the department.
- Assist with close out documents (as-built drawings, warranties, operating manuals, shop
- drawings, etc.).
- Assure discreet handling of all company business.
- This job is safety sensitive for medical marijuana purposes.
- All other tasks as assigned.
Benefits
- Medical, Dental and Vision Insurance
- 401(k) Retirement Savings Plan with Company Matching Contributions
- Voluntary Life Insurance, Voluntary Supplemental Life and Accidental Death and
- Dismemberment Insurance, Voluntary Long-Term Disability Insurance, Voluntary
- Dependent Life Insurance, & Voluntary Accident Recovery
- Paid Holidays and Vacation
- Direct Deposit